To Rent a Park Pavilion:
Call the Administrative Office at 259-3507 to see if the pavilion is available for the date the renter needs. If it is available, the renter must come to the Administrative Office at 1901 North Forrest Street to fill out a contract and pay the fee.
The renter will receive a copy of the contract along with a receipt. He/she must take this copy and receipt with them to their event to show proof of rental in case another patron attemps to use the rented pavilion.
To Rent a Facility:
Call the Administrative Office at 259-3507 to see if the facility is available for the date the renter needs. If it is available, the renter must come to the Administrative Office at 1901 North Forrest Street to fill out a contract and pay the fee. The renter will receive a copy of the contract along with a receipt. Facility rentals come with the use of tables and chairs and a full kitchen with an ice machine.
A monitor will be assigned to arrive at the facility to open the building, adjust the air conditioning/heat at a comfortable level and check to make sure everything is in order for the renter. The monitor will remain on the premises and be available if the renter has any questions. The monitor will remind the renter approximately 1 hour before the rental time is over that the renter will need to clean up and return tables and chairs to the storage area.
The renter is required to sign a before and after checklist provided by the monitor in order to receive their deposit back. If the renter honors their contract, the deposit check will arrive in the maill approximately 4-6 weeks after the rental is complete.
Rentals of Facilities or Parks Involving Special Events or Large Groups:
The interested party must write a detailed letter of intent on Company Letter Head (No letter will be accepted without formal letterhead) and submit it to the Administrative Office at 1901 N. Forrest Street. Any company wanting special rates based on NON - Profit, must submit a formal 501C - Tax Exempt form. All interested parties must complete a written application. All applications for large venue events must be submitted at least two months prior to the event. A meeting will be set up with the company's event director and the VLPRA Secretary. If an organization meets all the above criteria and still wants to have fees waived or move into a Partnership Arrangement, they must place this request in writing and submit it to the Director for review. This letter must be received at least two weeks prior to the event.