General Rental Information
To Rent a Park Pavilion
Call the Administrative Office at 229-259-3507 to see if the desired pavilion is available for the date and time the renter needs. If it is available, the renter must come to the Administrative Office at 1901 North Forrest Street to fill out a contract and pay the fee. Fees are listed on each park page.
The renter will receive a copy of the contract along with a receipt. He/she must take this copy and receipt with them to their event to show proof of rental in case another patron attempts to use the rented pavilion. Tobacco and alcohol are prohibited in all of our parks.
TO RENT A FACILITY
Call the Administrative Office at 229-259-3507 to see if the desired facility is available for the date and time the renter needs. If it is available, the renter must come to the Administrative Office at 1901 North Forrest Street to fill out a contract and pay a $100 refundable deposit. The price to rent one of our facilities is $75 per hour with a minimum of 2 hours. The set up and break down time for the event must also be included in the rental time. The renter is responsible to pay their balance no less than 10 business days prior to their event. The renter will receive a copy of the contract along with a receipt. Facility rentals come with the use of tables and chairs and a full kitchen with an ice machine. Tobacco and alcohol are prohibited in all of our facilities.
A monitor will be assigned to arrive at the facility to open the building, adjust the air conditioning/heat at a comfortable level, and check to make sure everything is in order for the renter. The monitor will remain on the premises and be available if the renter has any questions.
The renter is required to sign a before and after checklist provided by the monitor in order to receive their deposit back. If the renter honors their contract, the deposit check will arrive in the mail approximately 4 to 6 weeks after the rental is complete.
RENTALS OF FACILITIES OR PARKS INVOLVING SPECIAL EVENTS OR LARGE GROUPS
The interested party must write a detailed letter of intent on Company Letter Head (No letter will be accepted without formal letterhead) and submit it to the Administrative Office at 1901 N Forrest Street. Any company wanting special rates based on non-profit, must submit a formal 501C - Tax Exempt form. All interested parties must complete a written application. All applications for large events must be submitted at least two months prior to the event. A meeting will be set up with the company's event director and the VLPRA Secretary. Events may not be advertised until this meeting is complete and the event is approved. Tobacco and alcohol are prohibited in all of our parks and facilities.
If an organization meets all the above criteria, is approved for the event, and wants to have fees waived or move into a Partnership Arrangement, they must place this request in writing and submit it to the Director for review. This letter must be received at least two weeks prior to the event.
Our portable, hydraulically powered stage is available for rent. Our staff will deliver the stage, set it up, take it down, and stay with the stage for the duration of your event. The stage is 32 feet long and almost 24 feet deep. It's an open air, outdoor stage perfect for large events. Tables and chairs are also available for rent. Call our main office at 229-259-3507 to reserve your stage rental needs.
VLPRA's hydraulically powered bleacher features a canopy and handrails. The bleacher holds well over 200 people and can act as main or overflow seating for your outdoor event. VLPRA staff will deliver and pick up the bleacher as part of your rental. Call our main office at 229-259-3507 to reserve.
VLPRA's Showmobile is a portable stage with a roof and three walls. The forth "wall" opens to reveal the stage itself. The Showmobile's dimensions are 22 x 16. A PA system, mic stand, tables, and chairs are also available for rent. VLPRA staff will deliver and pick up the stage as part of your rental. Call our main office at 229-259-3507 to reserve.
Tables and Chairs
VLPRA offers 4-foot round tables and matching black chairs for rent. VLPRA staff deliver and pick up the tables and chairs in a trailer. Renters are responsible for set up and take down. Call our main office at 229-259-3507 to reserve.
Please note: effective 4/1/2019, there will be a 3.5% processing fee for all credit/debit card transactions through VLPRA. This fee is non-refundable.